I hereby give notice that a Meeting of Cople Parish Council will be held Monday 15th September 2025 at 7.30pm at Cople Village Hall
Agenda
All members are hereby summoned to attend. Members of the Public and Press are welcome.
1. Receive apologies for absence (19:30)
2. Receive declarations of interest in any items on the agenda and consider granting of any dispensations (19:31)
3. Approve minutes of the meetings held on the 21st July 2025 (19:32)
4. Public Participation (19:33)
Standing Orders will be suspended for a period of up to 15 minutes to allow members of the public to address the Council in relation to the business on the agenda or request matters to be discussed at a subsequent meeting. Please note that this is limited to a maximum of 3 minutes per member.
5. General matters requiring discussion: (19:48)
a. Discuss draft framework for co-ordination of volunteers
b. Discuss land ownership query from Cople Village Trust
c. Review register of interests
d. Discuss the Councillor vacancy
e. Discuss and agree an IT Policy
6. Receive the following reports:(20:05)
a. Borough Councillors report
b. Receive police crime statistics and discuss any police matters
7. Receive updates on current matters: (20:15)
a. Speed watch
b. Cople to Cardington footpath
c. Cople playing fields
d. Church yard wall
8. Neighbourhood Plan Steering Group update and agreement of recommendations (20:25)
9. Planning (20:30)
a. Update on decisions from recent planning applications
10. Solar Farm proposal (20:35)
a. Discuss any updates and agree action
11. Finance (20:40)
a. Receive and approve schedule of receipts & payments
b. Receive current bank balances and reconciliation
c. Review the budget
d. Receive and accept the audited AGAR
12. Green Infrastructure – includes Millennium Woods and Rights of Way (20:50)
a. Discuss arrangements for the felling in the Millennium Woods
b. Discuss and agree quotation for works to tree at the entrance to the woods
c. Discuss maintenance works to the ditch adjacent to the woods and the culvert at the entrance and agree action
d. Agree works to the information board
e. Discuss any maintenance matters for the Millennium Woods
13. Amenity & Highways (21:00)
a. Report any Highways issues
b. Discuss and agree installation of speed indicator devices
c. Discuss the bus shelter on Willington Road and agree action
d. Discuss quotations for tree works in the church yard and agree action
e. Discuss the village walk and village maintenance and agree action
f. Discuss and agree Ward funding contributions for village amenities
14. Events (21:15)
a. Discuss and the scarecrow competition and feedback received
b. Discuss and agree arrangements for the Christmas event
15. New Matters from Councillors for discussion at next meeting (21:25)
16. Correspondence (For information) (21:27)
17. Date of next meeting (21:30)
Anne Papé – Clerk 10th September 2025